Community management platform for clubs, teams and leagues
Everything You Need in One Platform
For organizers who are tired of chasing RSVPs and payments through group chats and spreadsheets. Organize events, find players, collect forms and take payments in one place, so you spend game day playing.
One group, five apps, and you in the middle.
What running a group looks like before everything is in one place.
Chasing RSVPs the night before
You text everyone again, just to learn who is coming tomorrow.
Sign-ups copied between spreadsheets
The form feeds one sheet, the roster is another, and you are the link between them.
Payment requests buried in group chats
The link to pay scrolled away under a conversation about carpools.
No-shows you discover at the court
Ten said yes. Seven came. The booking was for ten.
A waitlist that lives in your head
Someone asked to be told if a spot opens, and you are the only record of it.
Recurring events rebuilt every week
Same time, same place, and you still post it and invite everyone again.
Organize & Manage Like a Pro
7 tools an organizer needs, in one account. Pick one to see what it does.
Free tools to start with
3 tools that cost nothing and are useful on their own, whether or not your group is on Gametime Hero yet.
Build Thriving Communities
Keep your roster, roles, events and chat together instead of spread across spreadsheets and group threads.
- Admins and members, each with the right access
- Share an event with your whole community at once
- A group chat that stays with your community
- RSVPs tracked for every event
Sports Teams
Non-Profits
Youth Leagues
Training Groups
Tournament Manager
Brackets made for you
Single elimination, round robin, King/Queen of the Court and season play.
Live scoring
Enter scores from any phone, and players follow along as they come in.
Registration
From entry fees to the final rosters, in one place.
Divisions
Split one tournament by skill level or age, each with its own bracket.
Control Your Availability Privacy
When you share the times you are free to play, you decide who can see them.
Public or filtered
Leave your availability open to anyone, or limit it to people who match your filters.
A gender filter
Allow only the genders you choose to view when you are free.
A community filter
Limit it to people in any of your communities, in all of them, or in the ones you pick.
One switch
Turn filtered access on or off in your availability settings.
Discover What's New Near You
For players: look around before you join anything.
Need a hand getting started?
Browse the help center guides to learn the platform at your own pace, or read the user guide.
Built for organizers like you.
- $1.5M+ Processed through Gametime Hero
- 11,500+ Members & players
- 11,000+ Registrations & RSVPs
Organizers who run on Gametime Hero
These organizers are talking about Gametime Hero as a whole, which they run their communities on.
“When my events stopped working on Wix, Gametime Hero had me up and running in less than 48 hours.”
Juliana MasciFounder, Tool School Co. ChicagoSwitched from WixSwitched in less than 48 hours
Read the case study“We used to spend more time managing tools than managing our community. Now we spend that time on what actually matters: getting women outside and building something they want to come back to.”
Donna Kent & Mindi JensonShe Ascends Visit sheascends.org“I'm a bar owner, not a software person, and I shouldn't have to be. What's changed with Gametime Hero in such a short time is worth celebrating. They even added our Watch Me! theme song to our site. Now I spend my time on what we're building: a room where women's sports fans feel like they belong.”
Jax DienerOwner, Watch Me! Sports Bar Visit watchmesportsbar.com“I believe our integration of Gametime Hero will make it significantly easier and less time-consuming for our logistics volunteers, while providing a far better experience for our players. After all… WE JUST WANT TO PLAY!”
Pat WalkerSecretary, Bigfoot Walk Soccer Club Visit bigfootwalksoccer.com
What it costs: $0 to start.
Events, RSVPs, payments, forms, a website, communities and tournaments are all on the Free plan. Recurring events, waitlists, announcements, AI help writing event descriptions and custom domains are part of Organizer Pro. The platform fee on payments is 3.5% on Free and 2.1% on Organizer Pro, plus Stripe's processing fee.
The Free plan costs $0, needs no payment card and never expires. Organizer Pro is $19.99/mo.
Every paid plan comes with a 30-day money-back guarantee. There are no contracts: cancel anytime with one click. Your data is always yours to export.
See Gametime Hero pricingFrequently asked questions
How do I move my existing group over?
There is no one-click import yet, but moving over is quick: recreate your community, bulk-invite your members by email or share a join link, and post your events. We help groups make the switch all the time.
Get free setup helpDo I need to download an app?
No. Gametime Hero runs in the browser on a phone or a computer, and the people you invite open your link the same way. There is no mobile app to install yet; one is in the works.
Is there a contract?
No contracts. The Free plan never expires, and a paid plan can be cancelled anytime with one click, with no penalties.
Is there a money-back guarantee?
Yes. Every paid plan comes with a 30-day money-back guarantee. If it is not the right fit, we will refund you, no questions asked.
Can I export my data and take it with me?
Yes. Your data is always yours to export, and if you cancel we will help you export all of it first.
Built by community people, for community people
We built Gametime Hero because we needed it too.
We’ve seen the problem from both sides — as participants looking for places to belong, and as organizers doing the work to bring people together.
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