Registration form and waiver builder for clubs, leagues and game nights
Your Community Isn't Generic.
Your Forms Shouldn't Be Either.
Build registration forms and waivers that fit how your group runs. For organizers of sports, clubs, leagues and game nights who are tired of chasing paper forms and cross-checking spreadsheets: one form asks your questions, collects the signature and takes the fee, so everyone turns up registered, signed and paid.
AI that asks the follow-ups you'd ask.
"I used to spend 20 minutes reading registrations trying to figure out who could actually play at what level. Now the form does it for me."
— League organizer, pickleball community
Sign-up season should not mean chasing paper.
A generic form collects answers. It does not do the work that comes after them.
Chasing signatures on paper waivers
Half the waivers come back at the first game, and two never come back at all.
Answers retyped into spreadsheets
Every registration is copied by hand into the roster, and the typos go with it.
No-shows who signed up but never paid
The form is in one place and the money in another, so a name on the list is not a commitment, and you match payments to names line by line.
Sign-ups scattered across group chats
"Put me down for Tuesday" arrives as a message, not as a form, and gets missed.
Drop-ins with no waiver on file
Someone turns up to try a session, and nothing is signed before they step on court.
A form that cannot tell a 3.5 from a 4.5
"Intermediate" tells you nothing about where to place a player.
You Know Your Members. Your Forms Don't.
A pickleball player signs up. You ask "skill level" and get "intermediate."
Intermediate compared to who? Ready for tournament play or just learning to dink?
You're guessing. They're getting matched wrong. Everyone's frustrated.
Generic forms can't tell a 3.5 from a 4.5.
Yours should.
Most communities lose signups before they even start.
~81%
of people have abandoned a form before finishing
— The Manifest, via FormStory
~32%
of parents would pay more for better registration tech
— PlayMetrics
~67%
who abandon a form never come back to complete it
— The Manifest, via FormStory
Sound Familiar?
Real frustrations from real community organizers.
"Registration season is a whirlwind of paper forms, chasing payments, deciphering handwriting, and endless emails."
Youth sports volunteer
"We handle sign-ups through Facebook posts and collect fees through Venmo. It's a mess every single season."
Rec league coordinator
"I applied to volunteer — twice — and never got a response. I would have shown up. They just never followed up."
Would-be volunteer
"Payment and form data aren't linked. I manually cross-reference a spreadsheet to figure out who actually paid."
Nonprofit treasurer
These aren't edge cases. This is how most communities operate today.
Forms That Ask What You Would Ask
You'd never just accept "I've been playing a while" and move on.
Neither do we.
"I played club volleyball in college"
"What position did you play?"
"Looking to get back into competitive play?"
"Intermediate chess player"
"What's your Chess.com or Lichess rating?"
"Prefer rapid, blitz, or classical?"
"I want to join a regular group"
"What days work best for you?"
"Morning, afternoon, or evening?"
AI reads every response and asks smart follow-ups—automatically.
Gets you complete profiles—not half-answers.
Fields That Already Know Your World
Other builders give you blank boxes. We give you the right questions.
| Your Community | Ready-Made Fields |
|---|---|
| Pickleball | DUPR ratings (verified) • Skill level • Singles/doubles preference |
| Chess | ELO from Chess.com + Lichess • Time controls • Tournament formats |
| TCG/Gaming | Coming soon: Melee.gg stats for trading card games |
| Any Activity | Team selection • Skill ratings • Role preferences • Scheduling & availability |
One click. The right questions. No "what should I even ask?"
Coming soon: Strava integration, UTR tennis ratings, and more.
Collect Money Without the Headache
Registration fees. Donations. Tournament entries. League dues.
Built right into your form—not bolted on as an afterthought.
| Payment Type | What You Get |
|---|---|
| Stripe Payments | Custom items, quantities, one-time or recurring |
| Donations | Suggested amounts + "other" option |
| Payment Tracking | See who paid, who owes, export reports |
No separate payment links. No chasing people down. No cross-referencing spreadsheets at midnight. It just works.
Don't Start From Scratch
Pre-built templates for the forms active communities actually need—whatever you organize.
League Signup
Tournament Registration
Gym Waiver
Volunteer Signup
Team Tryouts
Donation Form
Member Feedback
Class Registration
Event RSVP
Interest Survey
Plus more templates for any organization. Launch in minutes. Get better data on day one.
How We Stack Up
A quick comparison of common options.
| Feature | GTH | JotForm | Typeform | |
|---|---|---|---|---|
| AI follow-up questions | 5 agents generalist, volleyball, pickleball, HR, nonprofit | — | — | — |
| Integrated payments | Stripe built in | — | Yes | Paid only |
| Community-specific fields | DUPR, ELO, Teams | — | — | — |
| Save & resume drafts | Free | — | Paid | — |
| Abandonment tracking | Free | — | — | — |
| Conditional logic | Full + visual | Section only | Full | Paid only |
| E-signatures & waivers | Built in | — | Add-on | — |
| Multi-language forms | Per-field | — | Yes | — |
| Starting price | Free | Free | $34/mo | $29/mo |
Live in 5 Minutes
Pick a template or start fresh
Drag and drop. Add niche fields with one click.
Turn on AI follow-ups
Set the tone (friendly, professional, casual). Tell it what you're trying to learn.
Add payment if you need it
Registration fees, donations, whatever. Stripe handles the rest.
Share your link
Embed it, send it, post it. Watch complete profiles roll in.
Under the Hood
Built for people who actually organize things.
AI That Asks, Not Just Analyzes
Five domain-specific AI agents generate real follow-up questions during submission. Configurable tone, depth, and chained follow-ups. We haven't found another tool that does this.
Built for Active Communities
Sports leagues, hobby groups, gyms, nonprofits, gaming communities. DUPR ratings, team selection, league registration — fields purpose-built for the communities you actually run.
30 Native Field Types
Every field is first-class — no bolt-on widgets or third-party plugins.
Save-and-Resume, Logic and Automation
Abandonment tracking, save-and-resume, webhooks, task automation, multi-language, conditional logic with visual debugging. Features that typically cost $80+/mo elsewhere. Included free.
Keyboard Shortcuts and Inline Editing
10 keyboard shortcuts, drag-and-drop, inline editing, visual logic overview, progress tracking. Builder shortcuts are rare — we made them standard.
"I tried Google Forms, JotForm, even Typeform. None of them understood what a league organizer actually needs. This one does."
— Tournament director, chess community
One account does the rest of the work too.
Each of these is part of the same Gametime Hero account, so nothing has to be copied from one tool to the next.
Built for organizers like you.
- $1.5M+ Processed through Gametime Hero
- 11,500+ Members & players
- 11,000+ Registrations & RSVPs
Organizers who run on Gametime Hero
These organizers are talking about Gametime Hero as a whole, which they run their communities on.
“When my events stopped working on Wix, Gametime Hero had me up and running in less than 48 hours.”
Juliana MasciFounder, Tool School Co. ChicagoSwitched from WixSwitched in less than 48 hours
Read the case study“We used to spend more time managing tools than managing our community. Now we spend that time on what actually matters: getting women outside and building something they want to come back to.”
Donna Kent & Mindi JensonShe Ascends Visit sheascends.org“I'm a bar owner, not a software person, and I shouldn't have to be. What's changed with Gametime Hero in such a short time is worth celebrating. They even added our Watch Me! theme song to our site. Now I spend my time on what we're building: a room where women's sports fans feel like they belong.”
Jax DienerOwner, Watch Me! Sports Bar Visit watchmesportsbar.com“I believe our integration of Gametime Hero will make it significantly easier and less time-consuming for our logistics volunteers, while providing a far better experience for our players. After all… WE JUST WANT TO PLAY!”
Pat WalkerSecretary, Bigfoot Walk Soccer Club Visit bigfootwalksoccer.com
What forms cost: $0 to start.
The Free plan holds up to 6 forms, with no credit card. AI follow-up questions and unlimited forms are part of Organizer Pro. When a form takes a payment, the platform fee is 3.5% on Free and 2.1% on Organizer Pro, plus Stripe's processing fee.
The Free plan costs $0, needs no payment card and never expires. Organizer Pro is $19.99/mo.
Every paid plan comes with a 30-day money-back guarantee. There are no contracts: cancel anytime with one click. Your data is always yours to export.
See Gametime Hero pricingBefore you move your sign-ups over
How do I move my existing group over?
There is no one-click import yet, but moving over is quick: recreate your community, bulk-invite your members by email or share a join link, and post your events. We help groups make the switch all the time.
Get free setup helpDo I need to download an app?
No. Gametime Hero runs in the browser on a phone or a computer, and the people you invite open your link the same way. There is no mobile app to install yet; one is in the works.
Is there a contract?
No contracts. The Free plan never expires, and a paid plan can be cancelled anytime with one click, with no penalties.
Is there a money-back guarantee?
Yes. Every paid plan comes with a 30-day money-back guarantee. If it is not the right fit, we will refund you, no questions asked.
Can I export my data and take it with me?
Yes. Your data is always yours to export, and if you cancel we will help you export all of it first.
Built by community people, for community people
We built Gametime Hero because we needed it too.
We’ve seen the problem from both sides — as participants looking for places to belong, and as organizers doing the work to bring people together.
Get In Early
Get early access + direct founder support.
Quick Answers
Is this just for sports?
No. Sports, gaming, hobby groups, social clubs, volunteer orgs—any active community. The AI and templates adapt to your world.
What if the AI asks something weird?
You control the tone and goals. It asks relevant follow-ups, not random questions. And you can adjust anytime.
Do I need to be technical?
If you can use Google Forms, you can use this. Drag, drop, done.
What about payments?
Stripe is built in. Registration fees, donations, whatever you need. No extra tools required.
Is it really free to start?
Yes. No credit card. No trial that expires. Build forms, collect responses, see if it fits.
Your Members Aren't a Number.
Your Forms Shouldn't Treat Them Like One.
AI that listens. Fields built for your niche. Payments included.
Pickleball • Chess • TCG • Volleyball • Gaming • And whatever you're building next
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